AnnotationBridge

1. Information we collect

Application and account information

We collect the information you submit, including your name, preferred name, email address, school, grade, expected graduation year, date of birth, country, state when applicable, interests, volunteer goals, availability, and required program acknowledgements. Supabase manages account authentication, including your password in encrypted form and account status. AnnotationBridge does not receive your password in readable form.

Guardian information

If a volunteer is under 18, we collect the parent or legal guardian’s name, email address, and acknowledgement of consent.

Training and contribution information

We record training progress, quiz results, image assignments, saved drafts, submitted annotation masks, quality scores such as intersection over union, active task time, review decisions, volunteer-credit entries, and certificates. We also keep administrative audit records needed to explain approvals, corrections, credit changes, and other program decisions.

Technical information

Our hosting, authentication, and storage providers may process routine technical information such as IP address, browser and device details, timestamps, request logs, cookies, and security events. The site uses cookies that are necessary to keep you signed in and protect your session. We do not currently use advertising cookies or sell behavioral profiles.

Do not upload patient records, your own medical information, or other personal data into an annotation. The provided images are program task materials and are not a place to submit medical questions.

2. How we use information

We use information to:

review applications and manage volunteer accounts;
determine when guardian acknowledgement is required;
provide training, assignments, annotation tools, and feedback;
measure annotation quality and protect dataset integrity;
calculate volunteer credit and issue verifiable certificates;
communicate about enrollment, training, safety, and account support;
prevent misuse, investigate errors, and secure the service; and
improve the program and prepare aggregate or de-identified reports.

We do not use submitted information to diagnose or treat a medical condition, and volunteers must not make medical decisions through the platform.

3. When information is shared

Authorized AnnotationBridge administrators can access information as needed to operate and review the program. We also use service providers, including Supabase for authentication, database, and file storage, and our website host for application delivery and operational logs. These providers process information to deliver their services to us.

We may share information when you direct us to, when necessary to comply with law or protect people and the service, or as part of a reorganization of the program. If a future research or educational partner will receive identifiable volunteer information, we will describe that use and obtain any additional permission required before the transfer. Aggregate or de-identified results may be shared without identifying individual volunteers.

We do not sell personal information.

4. Retention and deletion

We retain account and application information while an account is active and for as long as reasonably necessary to operate the program, resolve disputes, meet legal obligations, and maintain security. Annotation, scoring, volunteer-credit, certificate, and audit records may be kept longer when needed to verify issued hours and preserve the integrity of program records.

When information is no longer needed, we delete it or remove details that identify the volunteer. Backup copies and provider logs may remain for a limited period before they are overwritten. A deletion request may not remove information that we must retain, and de-identified contributions may remain in datasets or aggregate results.

5. Your choices and rights

You may ask to access, correct, or delete your personal information or close your account. You may also ask questions about a score, volunteer-credit entry, or certificate. Depending on where you live, you may have additional rights to object to or restrict processing, request a portable copy, or appeal a privacy decision.

Submit a request to the AnnotationBridge administrator using the contact address in your enrollment or account communications. We may need to verify your identity. For a volunteer under 18, we may also verify the requesting parent or guardian.

6. Volunteers under 18

AnnotationBridge is designed in part for student volunteers, but accounts are not available to children under 13. We do not knowingly collect personal information from a child under 13. If we learn that we have done so, we will close the account and delete the information as required. A parent or legal guardian must complete the guardian acknowledgement during registration for a volunteer between 13 and 17. Guardians may contact the program administrator to review, correct, or request deletion of the minor’s information or to withdraw the minor from future participation.

7. Security

We use access controls, private storage, authenticated sessions, server-side quality scoring, and administrative audit records to protect the platform. No online system can guarantee absolute security. Keep your password private, use a unique password, and tell the program administrator if you believe your account has been used without permission.

8. Changes and contact

We may update this policy as the program or its service providers change. We will post the revised policy here, update the date above, and provide additional notice when a material change requires it.

Questions and privacy requests should be sent to the AnnotationBridge administrator through the contact address provided in your enrollment or account communications.